WooCommerce Net 30 Terms and Deposits for B2B Sales

B2B buyers rarely pay at checkout. They expect Net 30, Net 60, or Net 90 terms so they can sell your product before they pay you. WooCommerce has no native support for these account terms, which forces B2B sellers to either turn down wholesale orders or manually invoice every customer. The Net Payment Terms & Deposits plugin solves both problems by letting you approve customers for payment terms and collect deposits at checkout while automatically tracking due dates and sending overdue reminders. It’s the only solution that handles both common B2B buying patterns in one lightweight plugin, and it costs roughly half what comparable plugins charge.

If you run a wholesale business on WooCommerce, you need a way to offer best net payment terms & deposits without juggling spreadsheets or third-party invoicing tools. This guide shows you how to set up Net 30/60/90 terms and partial deposits in minutes, explains when each option increases conversions, and walks through the exact configuration steps. You’ll also see the pros and cons of each approach so you can decide which method—or combination—works for your sales process.

Why WooCommerce Needs Net Payment Terms for B2B Sales

Most B2B buyers operate on credit. A restaurant owner ordering 50 cases of olive oil today won’t pay until the oil is sold and the next invoice arrives. Without built-in net terms, WooCommerce either forces immediate payment—losing the sale—or requires you to manually create invoices outside the cart, which breaks the customer experience and adds administrative overhead. The Net Payment Terms & Deposits plugin bridges this gap by letting you assign approved customers a credit limit and payment term (Net 30, Net 60, or Net 90) directly in WooCommerce. When those customers check out, they see “Net 30” instead of a credit card form, and the order remains unpaid until the due date arrives.

Another common scenario is the large deposit followed by balance invoicing. Contractors, custom manufacturers, and high-ticket retailers often require 20–50% deposits to start work. Without deposit support, you either lose the sale to a competitor who does accept deposits or you manually track deposits in a separate system. The plugin lets you set a fixed deposit amount or percentage per product or per customer role, so the deposit is collected at checkout while the remaining balance is invoiced later. Both features are essential for B2B sales, yet WooCommerce core lacks them entirely.

When Net Terms Beat Immediate Payment

Use net terms when your customers resell your product or need time to process payment through their own accounting systems. Typical industries include food distributors, industrial suppliers, and wholesale clothing brands. Net 30 is the most common, but Net 60 or Net 90 may be appropriate for high-value, long-lead-time orders. The plugin automatically calculates the due date based on the order date and the term you assign, and it sends email reminders 7 and 3 days before the due date to reduce late payments.

When Deposits Increase Conversion Rates

Deposits are ideal for custom or made-to-order products where you need cash flow to purchase materials before fulfilling the order. Examples include custom cabinetry, embroidered apparel, or custom electronics. By collecting a 30% deposit at checkout, you secure revenue upfront while invoicing the remaining 70% after delivery. The plugin supports both fixed amounts (e.g., $500 deposit) and percentages (e.g., 25% of cart total), and it can apply different deposit rules per product or per customer role.

How Deposit Payments Can Increase Conversion Rates

Adding a deposit option at checkout removes price objections for high-ticket items. A customer who hesitates at a $5,000 order may be comfortable paying $1,250 now and the rest later. Deposits also reduce cart abandonment for customers who need purchase order (PO) approval from their finance team; they can place the deposit portion immediately and submit the PO for the balance without losing the sale. The plugin integrates seamlessly with WooCommerce checkout, so the deposit appears as a separate line item with its own payment method (e.g., credit card or bank transfer), while the remaining balance is invoiced automatically after the deposit clears.

Another conversion benefit is the ability to offer tiered deposits. For example, you can set a 10% deposit for orders under $1,000, 20% for orders between $1,000 and $5,000, and 30% for orders over $5,000. This approach protects your cash flow on large orders while keeping smaller orders accessible. The plugin also supports deposit-only products, so you can list a “Deposit Product” that customers must purchase before you begin work, with the main product invoiced later.

Deposit Payment Flow Explained

When a customer selects a deposit payment, the plugin creates two transactions: one for the deposit amount and one for the remaining balance. The deposit is charged immediately via the customer’s chosen payment method (credit card, PayPal, etc.), while the remaining balance is converted into an invoice that is emailed to the customer after the order is marked as processing or completed. You can customize the invoice email template to include your payment instructions, due date, and bank details. The plugin also logs the deposit and balance in the order notes for easy reference in your accounting system.

Deposit Rules You Can Set

• Fixed deposit: Require a specific dollar amount (e.g., $200) regardless of cart total.
• Percentage deposit: Charge 25% of the cart total, rounded to the nearest dollar.
• Role-based deposits: Apply different deposit rules for wholesale customers vs. retail customers.
• Product-based deposits: Require a deposit only for specific high-value products.
• Minimum order threshold: Only apply deposits to orders over $500 to avoid small transaction fees.

Step-by-Step Setup for Net 30/60/90 Account Terms

Setting up net payment terms takes less than 10 minutes. First, install and activate the Net Payment Terms & Deposits plugin from your WordPress dashboard. Then, navigate to WooCommerce → Settings → Payments → Net Payment Terms to configure the global settings. You’ll define the available terms (Net 30, Net 60, Net 90), the minimum order amount for terms eligibility, and the email reminder schedule. The plugin also lets you set a default credit limit for new customers and choose whether to require manual approval for each customer before they can use terms.

Assigning Terms to Customer Roles

Next, go to WooCommerce → Settings → Accounts & Privacy → Customer Roles and assign payment terms to specific roles. For example, you might assign Net 30 to the “Wholesale” role and Net 60 to the “Distributor” role. You can also set a credit limit per role, so wholesale customers have a $10,000 limit while distributors have a $50,000 limit. The plugin automatically checks the customer’s order total against their credit limit at checkout; if the order exceeds the limit, the customer is prompted to pay the difference immediately or contact you for an increase.

Approving Customers for Terms

If you enable manual approval, new customers assigned to roles with terms will see a message at checkout stating that their account is pending approval. You’ll receive an email notification, and you can approve or deny the request from the WooCommerce → Customers screen. Once approved, the customer can use their assigned terms on future orders. The plugin also includes a bulk approval tool so you can process multiple pending accounts at once, saving time during peak ordering periods.

Tracking Due Dates and Sending Reminders

The plugin automatically calculates the due date for each order based on the order date and the assigned term. For example, an order placed on March 1 with Net 30 terms will have a due date of March 31. The system sends reminder emails 7 days and 3 days before the due date, and a final overdue notice 1 day after the due date. You can customize the email templates in WooCommerce → Settings → Emails → Net Payment Terms Reminder to include your logo, payment instructions, and late fee policy. The plugin also logs all reminders in the order notes for audit purposes.

Configuring Deposit Payments for Partial Checkout

To set up deposits, go to WooCommerce → Settings → Payments → Deposit Payments. Here you’ll define the deposit type (fixed or percentage), the deposit amount or percentage, and the payment method for the deposit (credit card, bank transfer, etc.). The remaining balance will be invoiced automatically after the order is marked as processing. You can also set a minimum order amount for deposits to avoid small transactions, and you can choose whether to apply the deposit rule globally or per product.

Setting Deposit Rules Per Product

If you sell both standard and custom products, you can apply deposit rules on a per-product basis. Go to Products → Edit Product → Inventory and scroll to the Deposit Settings section. Here you can enable deposits for that product, set a fixed deposit amount (e.g., $500), or set a percentage (e.g., 20%). You can also override the global deposit payment method for that product, so high-value items can require bank transfer deposits while others accept credit cards. The plugin supports variable products as well, so you can set different deposits for different product variations.

Customizing Deposit and Balance Invoices

The plugin generates two invoices per deposit order: one for the deposit and one for the remaining balance. You can customize both invoice templates in WooCommerce → Settings → Emails → Deposit Invoice and Balance Invoice. Each template includes placeholders for the deposit amount, balance amount, due date, and your payment instructions. You can also add your company logo, bank details, and late fee policy to both templates. The invoices are sent automatically when the order status changes to “Processing” (for the deposit) and “Completed” (for the balance), ensuring timely communication with your customer.

Handling Partial Payments and Refunds

If a customer pays only part of the deposit, the plugin marks the order as “Partially Paid” and sends a notification to your admin email. You can manually adjust the deposit amount in the order edit screen or refund the partial payment via your payment processor. For refunds, the plugin supports both full and partial refunds, and it automatically updates the order notes to reflect the refunded amount. This ensures your accounting records stay accurate and your customer’s balance is correctly adjusted.

Pros

• Saves time: Automates due-date tracking, reminders, and invoice generation, eliminating manual spreadsheets and third-party invoicing tools.
• Increases sales: Enables B2B buyers to purchase on credit or with deposits, reducing cart abandonment for high-ticket and custom orders.
• Flexible rules: Supports Net 30/60/90 terms, fixed or percentage deposits, role-based and product-based rules, and tiered deposit thresholds.
• Seamless checkout: Integrates directly with WooCommerce checkout, so customers see their payment terms or deposit amount without leaving your store.
• Automated reminders: Sends 7-day, 3-day, and overdue email reminders to reduce late payments and improve cash flow.

Cons

• Manual approval required: If you enable manual approval for net terms, you’ll need to review and approve new customers before they can use terms, which adds a small administrative step.
• Not for retail customers: The plugin is designed for B2B use cases; retail customers expecting immediate payment may find the deposit or net terms options confusing.
• Limited to WooCommerce: If you use a different e-commerce platform, you’ll need a separate solution; this plugin only works with WooCommerce.
• Payment processor fees: Deposits processed via credit card incur standard payment processing fees, which may reduce your net margin on small orders.
• No native accounting sync: While the plugin logs transactions in WooCommerce, you’ll still need to export order data to your accounting software for full reconciliation.

Frequently Asked Questions

Can I use both net payment terms and deposit payments on the same order?

No. The plugin is designed to handle either net terms or deposit payments per order, not both simultaneously. If you need to combine both (e.g., a 20% deposit with Net 30 terms on the remaining balance), you would need to use a third-party invoicing tool alongside the plugin. For most B2B use cases, using one method per order is sufficient and keeps the checkout process simple for your customers.